Suppliers
Suppliers are vendor or manufacturer records used to organize procurement sources.
Supplier metadata
Record the supplier name, website, notes, account or contact context permitted by policy, and active status. Avoid placing passwords or payment credentials in notes.
Supplier items
A supplier item links a vendor-specific product to a FlaskTrack catalog item. It can include:
- vendor product name;
- catalog number or SKU;
- product URL;
- package size and unit;
- price and currency;
- lead time;
- preferred status;
- purchasing notes.
One catalog item can have several supplier items so procurement can compare sources without duplicating the scientific catalog definition.
Procurement
Batch or sample procurement uses configured supplier items to propose purchases for inventory shortfalls. Verify price, package rounding, availability, lead time, shipping conditions, and suitability before ordering.
Receiving
Receive delivered items into inventory lots and record actual quantity, unit, location, lot number, expiration, and discrepancies. Do not treat a purchase record as evidence that material was received.
Review
Periodically review discontinued products, price age, preferred status, lead times, and supplier qualification evidence.