User Account

The User Account page serves as the central location for managing your personal profile, authentication settings, preferences, and account-related information within FlaskTrack.

Each user maintains their own account, allowing them to customize their experience while ensuring traceability and accountability throughout the platform.

Overview

Your account contains information used to identify actions you perform throughout FlaskTrack, including:

• Workflow execution
• Protocol reviews
• Sample handling
• Batch processing
• Compliance events
• Approvals and sign-offs
• Audit trail records

Every action performed within FlaskTrack is associated with the authenticated user account responsible for that action.

Authentication Settings

Authentication settings control how users access the platform.

Depending on organizational configuration, users may be able to:

• Change passwords
• Update login credentials
• Configure multi-factor authentication (MFA)
• Manage recovery options
• Review active login sessions

Organizations may enforce password policies and authentication requirements as part of their security program.

Organization Membership

Users may belong to one or more organizations within FlaskTrack.

The account page displays:

• Current organization memberships
• Assigned roles
• Permission levels
• Access status

Organization administrators control role assignments and permissions.

Roles and Permissions

Permissions determine which features and actions are available to a user.

Examples include:

• Viewer access
• Research staff access
• Reviewer privileges
• Compliance management
• Administrative permissions

Role assignments are managed by organization administrators and cannot typically be modified by individual users.

Notification Preferences

Users can configure how they receive notifications from FlaskTrack.

Notification settings may include:

• Access request updates
• Workflow assignments
• Review requests
• Compliance events
• Batch activity
• Sample status changes
• System announcements

Notification availability may vary based on organization settings and subscription level.

API Keys

Users with appropriate permissions may generate and manage API keys for integration with external systems.

API keys can be used to:

• Access the FlaskTrack API
• Automate workflows
• Integrate laboratory systems
• Generate reports programmatically

Security Recommendations

When using API keys:

• Store keys securely.
• Never share keys publicly.
• Rotate keys periodically.
• Revoke unused keys immediately.

All API activity is associated with the user account that created the key.

Audit Accountability

FlaskTrack maintains traceability by linking user activity to authenticated accounts.

Examples of recorded activity include:

• Record creation
• Record modification
• Workflow execution
• Step completion
• Review approvals
• Compliance events
• Access request decisions

This accountability supports regulatory, quality, and operational requirements.

Personal Preferences

Users may configure interface preferences such as:

• Theme selection
• Dark mode
• Display preferences
• Dashboard settings
• Time zone preferences

Preferences are stored per user account and do not affect other users.

Security Best Practices

To maintain account security:

• Use a strong, unique password.
• Enable multi-factor authentication when available.
• Do not share account credentials.
• Review account activity regularly.
• Report unexpected account activity immediately.
• Revoke unused API keys.

Deactivating Access

User accounts may be disabled or removed by organization administrators when access is no longer required.

Deactivated users:

• Cannot sign in.
• Retain historical audit trail associations.
• Remain referenced by records they previously created or approved.

This preserves data integrity and regulatory traceability.

Related Features

• Organizations
• Roles and Permissions
• API Keys
• Access Requests
• Audit Trail
• Compliance Management
• Workflow Execution
• Electronic Records